Employee Data
Handling Policy

1. Purpose

1. To define the principles and practices for managing employee personal data responsibly and lawfully.

2. Data Collected

1. Contact and identification details
2. Payroll, tax, and banking information
3. Background verification records
4. Attendance, leave, and performance data

3. Purpose of Data Collection

1. Recruitment, onboarding, and HR operations
2. Salary disbursement, tax filings, and benefits
3. Legal and regulatory compliance
4. Performance evaluation and workforce planning

4. Access and Sharing

Access to employee data is restricted to authorized personnel only. Data may be shared with:

• Government authorities for compliance
• Auditors, payroll processors, and legal advisors

5. Data Retention

Data is retained during employment and up to 7 years post-termination, or as required by law.

6. Employee Rights

Employees have the right to:

• Access and correct their data
• Withdraw consent where applicable
• Raise concerns regarding data handling

Requests should be directed to hello@resourcemojo.com

7. Security Measures

We protect employee data using:

• Encryption and access controls
• Internal audits and monitoring
• Confidentiality agreements

8. Data Breach Notification

In the event of a data breach, affected individuals and regulators will be informed as per legal requirements.